It can be a bit nerve-wracking to organize an important corporate awards night for your company. You obviously want to ensure that everything goes right on that night so as to impress the boss and make everything goes as planned. Below you will find a list of insider tips to help make your event the most talked about industry do of the season.
1. Gather Your Team
It is important to have a team of colleagues to help you right from the onset. You should also gather this team before doing anything else so that nobody misses out on important details.
2. Create a Detailed Plan
Planning is one of the most important things that you can do to make sure that your event is successful. It does not matter how much experience you have organizing an event of this type. If you give yourself enough time to work on the task at hand and collaborate with fellow colleagues that know what is required for an event to be successful, it will be impossible to go wrong. Proper planning is critical, so never underestimate taking some time out to iron out the details and come up with a document that all of you can work off.
3. Know Your Budget
Things can ger very expensive and the cost associated with hiring venues varies considerably. Know how much is available for you to spend and avoid going beyond that amount. You should know upfront the amount that you have to work with so that you can allocate funds accordingly.
The invitations you use and the follow-up methods used for contacting guests will have a big impact on the number of people that attend your event. You should therefore place emphasis on this important step. Take time to send out invitations and communicate everything about the event clearly. Ensure that RSVPs are required and that you have someone to follow up with guests that fail to respond.
5. Keep It Relevant
It is okay to draw inspiration from other events that you have seen, but ensure that when you plan yours, you keep it relevant. Consider the event’s purpose as well as the atmosphere that you wish to create.
6. All the Details
The key to the success of an event lies in the details. Select the canapes or menu, the venue booking, and the guest speaker carefully. Take time to have the items or trophies to be presented carefully selected and designed to reflect the nature of the awards. It is all these important details that will make your awards night stand out.
When you organize events, you cannot confirm enough with all the important people that you have outsourced to make your awards night a success. Ensure that whenever possible, for the venue hire and other key details that you receive an email confirmation of the details of your booking well in advance. It is important to ensure that everything is booked with enough time to spare.
Organizing an awards night can be an amazing experience. I truly hope that the 7 tips discussed here have given you some useful ideas for making sure that the event you are planning is truly successful.